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Parade/Walk/Race Application

  1. Application to Conduct Parade/Walk-A-Thon/Race

  2. Applications will only be processed, and permits issued if the event/activity adheres to mass gathering and capacity guidelines as issued by the State, County, and City. Users must submit a COVID Plan. Users are encouraged to practice physical distancing, wear a mask when unable to socially distance, and practice proper hand hygiene.

  3. Please read entire document and complete in its entirety. Please contact sstamper@cityoffrederickmd.gov to check date availability for event and any other park areas requested prior to submitting application packet. APPLICATIONS MUST BE SUBMITTED 30 DAYS PRIOR TO DATE OF EVENT. A CERTIFICATE OF INSURANCE IS REQUIRED WHEN SUBMITTING APPLICATION.

  4. Current Requirements

    Currently, the maximum # of participants is limited to 250. Only posted, City pre-approved routes will be permitted at this time. No special routes permitted at this time. Preapproved Routes may be viewed on the City's website. For large gatherings over 100: o Per order BOH 01-2021 issued by the Frederick County Board of Health, you are required to contact the Frederick County Health Department regarding your event as specified below. Please contact: Dr. Brookmyer, BBrookmyer@frederickcountymd.gov Barry Glotfelty, BGlotfelty@frederickcountymd.gov (B) GATHERINGS. (1) For social gatherings (including parades, festivals, and fund raisers) where the general public is likely to attend, in which 100 or more persons are expected or likely to be in attendance, a responsible person(s) must be designated by the organizer of the gathering to ensure compliance with face covering and physical distancing requirements, occupancy limits, and other infection transmission mitigation actions, and must remain on-site during the gathering. (2) The organizer must provide the location and date of the gathering along with the name(s) and contact number(s) of the designated responsible person(s) to the Frederick County Health Department at least 1 (one) week in advance of the gathering.

  5. Organization Mailing Address:

  6. Applicant Mailing Address

  7. Reservations of additional park areas and additional fees may apply. Equipment delivery and pickup to occur within your reservation timeframe.

  8. Will there be vendors present selling services, food/beverage, or merchandise?

    If yes, please list type of vendors. A vendor/peddler permit will be required from the Building Department for any sales.

  9. SEE Sec. 18-10 attached.

  10. All Parades & 5Ks must submit proof of traffic control, 30days prior to permit issuance.

  11. SEE Sec. 18-11 attached and #4 in policies. Parades and 5K races must obtain services and provide proof to Office Manager 30days prior to event, to ensure safe and secure road closings, road crossings and route security

  12. Name & contact info for two (2) people to act as Event Representatives during the event:

  13. The following questions are related to COVID and answers are required:

  14. Issuance of a permit will reserve the above-referenced facility for the exclusive use of the user holding the permit. The facility is subject to inspection by any authorized representative of The City of Frederick in order to assure proper use of City property, including but not limited to compliance with any state or local regulations or orders pertaining to the COVID-19 pandemic. The permit must be in the possession of the user to whom it is issued and shown upon request to any authorized representative of the City. The user agrees to abide by all procedures, policies, and rules governing use of the facility. The user is responsible for the conduct of its invitees and guests, and hereby agrees to keep the facility in good repair during its use thereof. In the event that any invitee or guests of the user causes damage to the facility, the user hereby agrees to pay any costs incurred by the City in repairing such damage. The user is further responsible for any loss, damage or injury to any and all personal property that it or its agents, representatives, invitees or guests, may bring to, store at, or leave at the facility. The user agrees to release the City from any and all civil liability relating to any accident, injury, loss, or damage occurring in connection with the use of the facility, including but not limited to the contracting of COVID-19, and will indemnify the City from third-party claims in connection with such use.*

  15. Please attach Certificate of Insurance naming ‘The City of Frederick’ as the holder in the amount of one million general liability and two million aggregate

  16. Leave This Blank:

  17. This field is not part of the form submission.